Facility Operations Specialist at Department of State - Agency Wide


Category
Administrative/Clerical
Company
Department of State - Agency Wide
Location
Indialantic, FL
Posted
10/18/2018
This job is no longer available
* Videos

* Duties

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## Duties

### Summary

This is a **TEMPORARY**, **INTERMITTENT** position located in the Bureau of Overseas Building Operations, Construction, Facility and Security Management Directorate, Office of Facility Management, Facility Manager Division which maintains Department of State facilities and related equipment at overseas posts. The incumbent provides advice and guidance to posts in matters pertaining to facilities maintenance, and analyzes the effectiveness of the facilities maintenance program.

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### Responsibilities

* Develops comprehensive analyses of the maintenance requirements of posts; assesses the general condition of the facilities and the potential effects of any deficiencies on the accomplishment of the post’s mission.

* Reviews requests for maintenance, repair, inspection or similar work related to facilities received from posts to determine the most appropriate response.

* Prepares Statements of Work for solicitation of bids for maintenance and repair operations.

* Develops assessment criteria for contractor performance and certifies the accuracy of invoices and expenses submitted by the contractor; and provides periodic reports to Bureau/Post management officials.

* Prepares budget estimates for the facilities maintenance contracts for inclusion in the overall Post’s budget request, and manages the approved budget and overall facilities maintenance financial plan when assigned to a Post.

### Travel Required

76% or greater - Travel to posts overseas is required.

##### Supervisory status

No

##### Promotion Potential

13

* #### Job family (Series)

1640 Facility Operations Services

* Requirements

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## Requirements

### Conditions of Employment

* U.S. Citizenship is required.

* Must be able to obtain and maintain a Top Secret security clearance.

* Incumbent will be subject to random drug testing.

* Medical clearance is required.

### Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement.

If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

**NOTE:** Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

Applicants applying for the GS-13 grade level must have 1 year of specialized experience equivalent to the GS-12 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. **Examples of qualifying specialized experience include:**

* Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs.

* Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans.

* Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of

brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project.

**In addition, qualifying specialized experience must demonstrate the following:**

**EXPERIENCE** preparing Statements of Work (SOW) in preparation for solicitation of bids for maintenance and repair operations;

**EXPERIENCE** assessing criteria for contractor performance and certifying the accuracy of contractor invoices and expenses.

**EXPERIENCE** preparing budget estimates for a facilities maintenance contract.

There is no substitute of education for specialized experience for the GS-13 position.

### Education

See the qualifications section of this vacancy announcement for education requirements, if applicable.

### Additional information

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.

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### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

**KNOWLEDGE** of technical engineering principles and practices related to shield systems including HVAC, electrical and door systems;

**KNOWLEDGE**of the requirements and operating principles of facility administration;

**KNOWLEDGE**of contracting laws, regulations, principles, policies and procedures;

**ABILITY**to communicate orally and in writing.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click here.

Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for special priority.

If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

**To preview questions please click here.**

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### Background checks and security clearance

##### Security clearance

Top Secret

##### Drug test required

No

* Required Documents

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## Required Documents

All required documents listed below must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume - your resume or any other written format you choose should contain the required information as specified in the "How You Will Be Evaluated" section. Insufficient information will result in an ineligible rating.

2. A completed online job specific self-assessment questionnaire through the Department's automated system "Gateway to State".

3. Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

4. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.

5. Performance Appraisal - All current Federal employees and reinstatement eligible applicants must submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form DS-1812 (Applicant Appraisal) or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.

6. CTAP/ICTAP eligibles must submit a copy of the appropriate documentation with their application. See links below:

ICTAP Considerations

CTAP Considerations

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

* Benefits

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## Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Temporary employees are generally eligible to enroll in the Federal Employees Health Benefit Program if they are expected to work 130 hours per month or more for at least 90 days, in accordance with 5 CFR 890.102. They are eligible for leave, Federal holidays, and to receive a transit subsidy each month to compensate for travel to and from work via certain types of public transportation. Temporary appointments do not confer eligibility for Federal life insurance or retirement benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

* How to Apply

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## How to Apply

Please carefully read all the instructions before you begin the application process.

To apply for this job opportunity, you must submit a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the Department of State's Gateway to State Automated Application System.

You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the following four-step application process:

**STEP 1:** Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.

**STEP 2:** Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable). Cover letter is optional. If you submit a cover letter, you must also submit a resume. Please see the "How You Will Be Evaluated" section for specific information that should be outlined in your resume.

**STEP 3:** Answer the job-specific self-assessment questions on-line through the Gateway to State automated application system. These questions will be used to evaluate your qualifications and experience for this job opportunity.

**STEP 4:** Submit all required documentation, applicable to you, listed in the Required Documents section of this job opportunity to the Department's automated application system "Gateway to State" prior to the closing date of this announcement. For instructions on how to view the status of your supporting documentation, please click here.

**Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET.**

**ALTERNATE APPLICATION PROCEDURES**

**NOTE:** If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET, at least two working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement.

**NOTE:** Paper applications and information sent by mail WILL NOT BE ACCEPTED.

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### Agency contact information

### Amy Merritt

##### Phone

843-952-0151

##### Fax

000-000-0000

##### Email

merrittaw@state.gov

##### Address

U.S. Department of State

HR Shared Services

1999 Dyess Ave

Charleston, South Carolina 29405

United States

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### Next steps

After all application packages have been received, we will review your resume to ensure you meet the basic qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration for possible interviews in approximately two weeks after the announcement closes. After a tentative job offer, we will conduct a suitability review and/or security background investigation, which generally take an average of at least two to six months.

You will be notified up to four times during the hiring process:

1. Upon receipt of your application.

2. Upon minimum qualification determinations.

3. After the certificate is issued.

4. After final selection is made.

**For instructions on how to view the status of your application, please click here**.

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* Fair & Transparent

## Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

* Equal Employment Opportunity (EEO) for federal employees & job applicants

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### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.

* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.

* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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#### Legal and regulatory guidance

* Financial suitability

* Social security number request

* Privacy Act

* Signature and false statements

* Selective Service

* New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/513992200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

*Open & closing dates:* 10/17/2018 to 10/23/2018

*Service:* Competitive

*Pay scale & grade:* GS 13

*Salary:* $87,252 to $136,936 per year

*Appointment type:* Temporary - Temporary Appointment not-to-exceed 1 year

*Work schedule:* Part-Time - Intermittent work schedule