Accounts Receivable Accountant, Glacier National Park, Summer 2019 at Xanterra Travel Collection


Category
Accounting/Finance/Insurance
Company
Xanterra Travel Collection
Location
Glacier National Park, MT
Posted
11/12/2018

The primary responsibilities of the Accounts Receivable Clerk are to invoice FIT’s, post cash advance deposits, post settlements to A/R accounts and contact clients regarding discrepancies, overdue balances, research and responding to customer inquiries for services provided by Xanterra Parks & Resorts in Glacier. 

 

This position is seasonal from June through September.  

Employee housing is not available for this position, candidate must have their own housing.

Located in Columbia Falls Xanterra Administration Office.


  1. Process Foreign Individual Travelers (FIT) invoices and payments.
  2. Work with the Group Tour office, Reservations department, and Front Desks to resolve disputed invoices.  Process refunds due to individuals.
  3. Post payments to advanced deposit ledger and accounts receivable.
  4. Create, correct and print, fax or e-mail accounts receivable invoices.
  5. Answer customer questions concerning invoices and refunds, maintaining a helpful and friendly attitude.
  6. Process daily reservations refunds, forfeit deposits and create A/P voucher.
  7. Responsible for calculating employee site occupancy and utility charges for NPS and Payroll deductions.
  8. Responsible for verifying total amounts of daily credit cards processed.
  9. Work with the Reservations and Lodging departments.  Maintain a positive attitude when dealing with other departments.
  10. Maintain high quality guest service.  This includes answering telephone calls, researching backup documentation, and letting the customer know how the inquiries will be resolved.
  11. Attend required training courses.
  12. Adhere to all safety, environmental, and ergonomic policies.
  13. High level of attention to detail and strong emphasis on accuracy.
  14. Confidential handling of work issues as well as all areas of the General Accounting Office.
  15. Ability to work a flexible schedule.
  16. Maintain a professional attitude and appearance while on duty and in dealing with employees.
  17. Other projects and duties as assigned.

SKILLS AND KNOWLEDGE:

  • Accuracy, speed and attention to detail.
  • Strong communication and people skills.
  • Strong analytical skills.
  • Motivational, organizational, and time management skills.
  • Knowledge of general office procedures.
  • Office machine skills, especially PC experience.
  • Knowledge of LMS Reservations and Front Desk Lodging systems.
  • Experience with Excel, Adobe, Word and Outlook.

 PHYSICAL REQUIREMENTS:

  • Must be able to sit for long periods of time.
  • Walking, standing and bending are required.
  • Lifting and transporting up to 25 pounds.