Human Resources Coordinator - Part Time (Temporary) at Hilton

Human Resources
Wailea-Makena, HI
Job Summary

As a Human Resources Coordinator, you would be responsible for the coordination and assistance for a variety of activities and functions for the Hotel within the Human Resources team.

What will I be doing?

As a Human Resources Coordinator, you would be responsible for the coordination and assistance for a variety of activities and functions for the Hotel within the Human Resources team.  Specifically, you would be responsible for performing the following tasks to the highest standards:

  • Assist with Employment:
    • Screen and track applications and inter-departmental transfer requests.
    • Set up interviews for recruiters and hiring managers.
    • Pre-screen candidates for open positions.
    • Process new hires (reference checks, schedule drug testing, job offers, fill out new hire forms, I-9, etc.).
    • Answer phones. Follow up / respond to applicants on status of position and application.
    • Maintain the recruiting system to see that all postings are current and all applications are dispositioned correctly.
    • Create reports and job postings weekly. 
    • Attend job fairs or meetings with outside organizations.
    • Assist with ad placements. 
  • Assist with Benefits Administration:
    • Enroll and maintain medical/dental/thrift benefits programs for team members.
    • Assist team members with any benefits questions and procedures and helping team members with any walk-in requests.
    • Process leave requests, FMLA and TDI forms. 
    • Communicates with Centralized payroll representatives, managers and employees in regards to payroll. 
    • Assist with orientation.
    • Assist with team member functions.
  • Assist with Training:
    • Schedule and coordinate training classes including maintenance of training calendar.
    • Development and distribution of training brochures and flyers.
    • Notify team members of up coming classes.
    • Track employee sign-ups.
    • Prepare materials including certificates of completion.
    • Track participation and feedback. Assist with data input. 
    • Answers questions, provides forms or directions. Refers all complex situations (complaints of harassment, etc) promptly to Director, Human Resources
  • Provides administrative assistance such as filing paperwork, copy and distribute disciplinary action notices, breakdown, sort and deliver PAF's making new hire and termination files. Maintain department and personnel files. Creates and distributes memos, flyers and newsletters, as assigned
  • Assists in planning and execution of various HR programs and initiatives. Coordinate meetings, create materials and presentations, research key topics, and provide ongoing support and follow up in project timelines.
  • Maintains employee and applicant bulletin boards as well as the recruiting kiosk area

What are we looking for?

  • High School graduate or equivalent required.  College degree preferred.
  • Previous experience as an administrative assistant preferred. Human Resources experience preferred.  
  • Experience in a HRIS system preferred. 
  • All team members must maintain a neat, clean and well-groomed appearance (specific standards available).

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

  • Excellent written and verbal communication skills.
  • Ability to effectively deal with a variety of audiences, some of whom will require high levels of patience, tact and diplomacy.
  • Strong computer literacy including knowledge of Windows and Microsoft Office Suite of products including Excel and PowerPoint.
  • Proficiency in basic mathematics and good analytical skills.
  • Ability to exercise independent judgement and discretion while performing various responsibilities.
  • Ability to prioritize workload; managing various projects and demands on a concurrent basis.
  • Ability to work independently.
  • Ability to work quickly and under pressure to meet deadlines.
  • Ability to handle high volume work.
  • Strong organizational skills.
  • Knowledge of effective reporting and tracking systems for project planning and execution.
  • Good problem solving and research skills.

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

  • Hospitality - We're passionate about delivering exceptional guest experiences.
  • Integrity - We do the right thing, all the time.
  • Leadership - We're leaders in our industry and in our communities.
  • Teamwork - We're team players in everything we do.
  • Ownership - We're the owners of our actions and decisions.
  • Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

  • Quality
  • Productivity
  • Dependability
  • Customer Focus
  • Adaptability
What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its .  Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!


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