Principal's Secretary at Wickenburg USD 9

Wickenburg USD 9
Wickenburg, AZ

We are creating excelling schools where there is a laser-like focus on the Essential Elements of Instruction and moving each student to the next academic level.




To assist and relieve the School Principal of paperwork and impediments so that the School Principal may devote maximum attention to the administration of the school campus.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.




  • Classifies, sorts, and files correspondence or other data;
  • Collates and assembles printed matter;
  • Collates statistics;
  • Compares information or data with other records for verification;
  • Composes and prepares correspondence;
  • Computes grades for Honor Roll;
  • Computes, classifies, and transcribes data;
  • Coordinates schedules for classified staff;
  • Duplicates, photocopies, and prints school forms and reports;
  • Issues timely announcements of upcoming events, deadlines, et cetera via mail, email, and classroom distribution;
  • Mails report cards, Newsletters, Progress reports, and other mailings;
  • Maintains cumulative student records;
  • Maintains inventory of office supplies;
  • Maintains office files;
  • Maintains records required by policy, regulation, law, or good practice;
  • Make appointments;
  • Makes financial deposits;
  • Manages incoming phone calls;
  • Proofreads;
  • Receives and prepares cash for deposit by policy, regulation, or law;
  • Receives and processes Requisitions through Visions Accounting System;
  • Reconciles staff absences in AESOP;
  • Registers Students;
  • Supervises Connect Ed;
  • Supervises the maintenance of a log of school visitors;
  • Supervises the maintenance of student attendance records;
  • Tends to the copier by making simple repairs, stocking paper, or calling for repair;
  • Updates Power School.
  • Verifies Classified Staff weekly hours through timecard system and produces a report for the District Office;
  • Withdraws Students;
  • Complies with all rules, regulations and policies of the Governing Board;
  • Other duties as assigned.


Note: Lower training pay, placed from $11.81 - 14.10 per hour after training is complete



  • Must be able to pass a fingerprint clearance and background check or maintain a current Fingerprint Clearance Card.



  • Must possess a valid High School diploma or GED;
  • One year related experience or training;
  • Previous experience in an educational setting preferred.
  • Possess a minimum of three years of responsible secretarial experience requiring above average computer, basic accounting, and receptionist skills;
  • School district experience is preferred;
  • Must be capable of independently performing all responsibilities pertaining to job description;
  • May be required to work outside normal working hours.



  • To perform the job successfully, and individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Computer Skills – Demonstrated competency in computer applications such as Word, Excel, Outlook, and typing.
  • Communication Skills – Ability to read and interpret general documents such as employee handbooks and safety/training manuals.  Ability to write general correspondence and speak effectively with others.
  • Math Ability – Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.
  • Reasoning Ability – Ability to interpret assortment of instructions furnished in variable forms.  Ability to apply reason to research and solve moderately complex issues with little or no assistance.
  • Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
  • Physical Demands:  While performing the duties of this job, employee is frequently required to sit, talk, and hear.  The employee occasionally will stand and walk.  The employee is occasionally required to reach with hands and arms.  Employee will frequently interact with the public and other staff members.  Specific vision abilities required by this job include close vision.



This job description is intended to be representative of the work performed by employees in this position and is not all-inclusive.  The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities as defined by the supervisor. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.


The Wickenburg Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972. Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the American with Disabilities Act (ADA) of 1990.  Wickenburg Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.