ACADEMY COORDINATOR at Swift Transportation


Category
Logistics/Transportation
Company
Swift Transportation
Location
Waco, GA
Posted
12/08/2018



Primary Purpose and Essential Functions: To provide support to Academy Instructors by coordinating, monitoring, and tracking, students upon arrival through to completion of school and hire or termination while supporting management.

  1. Coordinate, schedule and monitor student orientation, CDL test appointments, transportation, lodging, and meal assistance for students; assist Recruiters/Processors and compliance with student files for accuracy and completion.
  2. Create, complete and manage student’s files according to Company requirements and state standards for licensing and audits as well as outside accreditation agencies.
  3. Act as a liaison with Company Student Loan department for student contracts, verifications, certificates and payments.
  4. Provide administrative/secretarial support to Academy Manager, Academy staff, and Instructors; ensure effective operation of departments (typing, filing, answering telephones, scheduling meetings, ordering supplies, etc.).
  5. Prepare and complete special projects, reports and distributes as needed.
  6. Process and track documentation, such as exit/re-entry interviews and flow of re-entry forms, including confidential information in personnel records.
  7. Track and monitor all payables including greyhound for accurate charges and credits issued.
  8. Monitor and report outside funding such as Veterans Association and Workforce Improvement Act.
  9. Report to all licensing and governmental required reports.
  10. Responsible for accurately keying data in AS400 for Company access.
  11. Manage Instructors and student personnel regarding personnel files to Company standards and file required licensing applications once hired.
  12. Track students' drug screens, Workwell, and DOT physicals for completion and filing.
  13. Ensure DMV/DPS required documents, receipts, and permits are received and filed appropriately.
  14. Maintain a positive work atmosphere by acting and communicating in a manner which facilitates the success of business operations in order to meet company demands and expectations.
  15. Perform additional duties as requested by leadership.
  1. Skills: Basic proficiency with Microsoft Office suite; advanced oral and written communication skills and possess strong interpersonal skills; ability to manage and motivate employees; demonstrate good judgment and discretion; self-motivated and flexible; strong problem solving skills.
  2. Education: High School Diploma or GED
  3. Experience Required: Three years office experience.



Basic proficiency with Microsoft Office suite; advanced oral and written communication skills and possess strong interpersonal skills; ability to manage and motivate employees; demonstrate good judgment and discretion; self-motivated and flexible; strong problem solving skills.



High School Diploma or GED



Three years office experience.